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Form B2 Supplemental Instructions:
Customized Extension Settings
Each row on Form B2 specifies settings—including group assignments—that
can be copied to other extensions using Copy Settings {#399}. Default settings
are shown at the top of Form B2.
Settings for Auxiliary Equipment
The following settings may be useful for auxiliary equipment:
■ For a dedicated line (such as a Fax line, see Form A), assign the line to the
equipment extension and remove it from other extensions.
■ To prevent other extensions from interrupting calls, write “A” (Assigned) in
the Automatic Extension Privacy {#304} column.
■ In general, do not assign auxiliary equipment extensions to a Pickup Group,
Calling Group, Hunt Group, or Night Service Group.
Identify Extension Settings if Different from
Default
For each extension, identify extension settings that are different from the default.
Display Language {#303}
(System display phones only) Indicate the language for display messages if
different from English.
Automatic Extension Privacy {#304}
By default, any user sharing a line can join calls at another extension
(Privacy is Not Assigned). If all calls are to be private, write “A” (Assigned) in
this column.
Always use this feature for Fax and modem extensions
.
Abbreviated Ringing {#305}
(System phones only) By default, a new call rings only
once
when a phone is
in use (Abbreviated Ringing is Active); the line button light flashes until the
call is answered or the caller hangs up. To change the default so a new call
rings
repeatedly
, write “NA” (Not Active) in this column.
Forced Account Code Entry {#307}
(System phones only) If a user should be required to enter an account code
before placing an outside call, write “A” (Assigned) in this column.
Distinctive Ring {#308}
(Standard devices only) By default, outside, intercom, and transferred calls each
have their own ringing pattern (Distinctive Ringing is Active). To change the
default so that all calls ring the same, write “NA” (Not Active) in this column.
Automatic VMS Cover {#310}
If PARTNER MAIL or PARTNER MAIL VS is installed and an extension
should automatically be covered when its calls are not answered, write “A”
(Assigned) in this column. To program a VMS Cover button to turn coverage
on and off at an extension, see Form C.
Voice Interrupt on Busy {#312}
(System phones only) To identify an extension as being eligible for intercom
calls while busy with another intercom or outside call, write “A” (Assigned) in
this column.
Line Ringing {CTP}
The default is immediate ringing for all individual lines at all extensions. For
each extension, specify the lines that should ring immediately, after a delay
(about 20 seconds), or that should not ring. Also specify the lines that should
not
be assigned.
Settings for a Receptionist’s Extension
If a receptionist at extension 10 is to answer calls, coordinate line assignments
and line ringing for extension 10 with settings for other extensions, to deter-
mine how incoming calls are handled.
■ If the receptionist is to answer all calls (immediate call handling), assign
all lines to extension 10 with immediate ringing; assign lines as needed to
other extensions with no ringing. The receptionist will answer all calls and
transfer them to the appropriate extensions. If you want another extension to
provide backup coverage for the receptionist, assign all lines
to that extension with delayed ringing.
■ If the receptionist is to answer calls only when users do not pick up immedi-
ately (delayed call handling), set lines to immediate ringing at users’
extensions and to delayed ringing at extension 10.