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Send and Receive Fax Machines
If your business has high-volume fax traffic, you can set up two fax machines,
one that only sends and the other that only receives. For example, in Figure 4-8,
fax 1 is the send machine, fax 2 is the receive machine. Line A is the fax line,
the number of which is published as the fax number. If fax 2 doesn’t answer line
A, fax 1 will.
Fax
Line A
Lines
CONTROL
UNIT
Ext X FAX 1
Send
Ext Y FAX 2
Receive
Figure 4-8. Send and Receive Fax Machines
To Use
When you send a fax, an outside line will be automatically selected. Incoming
fax calls on the fax line are answered automatically by fax 2. If a fax comes in
on a line other than line A, you can transfer the call to fax 2 (see “Transferring a
Call to the Fax Machine” earlier in this chapter). If you have programmed a Fax
Management button, you can transfer a call to the fax machine with a single
touch, as well as monitor the status of the fax machine (see “Fax Management
Feature” earlier in this chapter). If fax 1 is set for Delayed Ring on line A, fax 1
can pick up fax transmissions when fax 2 does not answer.
To Program Fax 1 (Send—Ext. X)
1. If extension X is a key extension, use Line Assignment (#301) to assign one
or more lines to extension X (including line A).
If extension X is a pooled extension, use Pool Line Assignment (#207) to
remove line A from all pools. Then use Pool Extension Assignment
(#314) to assign pools to extension X. Also use Line Assignment (#301)
to assign line A and any other individual lines to extension X.
2. Set Automatic Line Selection for extension X to select line A last.
For pooled extensions, set Automatic Line Selection for extension X to select
pools and outside lines first (line A selected last).
3. Set Line Ringing for line A at extension X to Delayed Ring; set all other lines
and pools to No Ring.
4.
Set Automatic Extension Privacy (#304) for extension X to Assigned.
4-18 Using Auxiliary Equipment